Payroll Manager

Summary

Reporting to the Director of Human Resources, the Payroll Manager is responsible for the production and overall administration of the bi-weekly domestic payroll that includes exempt, non-exempt.  This position is responsible for the management and supervision of the Payroll Administrators.  The person in this position must be able to supervise, manage, motivate, and discipline when necessary.  The manager is to ensure compliance with HOA company pay policies and government regulations as well as maintain the confidentiality and integrity of payroll information.  Performs other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.

Accountability

• Leadership
• Quantitative Computation
• Customer Service
• Communication
• Research
• Results
• Confidentiality
• Integrity
• Consistency

Responsibilities

• Manage and train team of payroll administrators
• Process payroll for assigned locations according to guidelines stipulated
• Responsible for complying with and reporting on time and accurate processing of payroll that includes local, state and federal laws and obligations, regulations, wage attachments, garnishments, tax levy, and child support orders as required
• Manage and oversee the accurate processing and calculation of hourly, salary payments, benefits, and deductions.
• Ensure accurate payments but validating and reconciling data prior to transmission
• Generate the payroll tax file and verify mandated returns and remittances for all employees and the employer payroll taxes
• Responsible for ensuring accurate reporting of tax files
• Reconcile and generate the GL accounting entries to accurately record the results of the payroll process with Accounting Manager
• Ensure the timely and accurate submission of the following: payroll reports, tax reports, labor reports, garnishment knowledge, 401K report, W2s
• Troubleshoot and analyze payroll system functions to ensure accuracy and compliance
• Administer the reporting and payment processes required to reimburse or set up the receivables from the employee
• Expert at calculating local, state and federal taxes
• Manage the processing of PTO for each payroll cycle
• Collaborating with HR and accounting teams
• Spcial payroll related projects
• Expert at troubleshooting and resolving payroll discrepancies
• Implementing and maintaining reconciliations that prevent issues from occurring
• Maintain accurate records of payroll documentation and transactions
• Address issues and questions regarding payroll from employees and upper management
• Perform audits and reconciliations of payroll information
• Stay informed about current tax laws and business operations to ensure compliance with all applicable standards.
• Oversee and ensure accuracy with managing changes to payroll processing (e.g. benefits, LOA, garnishments, deductions, taxes, adjustments and third party payments)

Skills and Knowledge

• Ability to communicate clearly and concisely, both orally and in writing
• Ability to build relationships at all levels
• Ability to handle confidential and sensitive information
• Ability to manage changing priorities
• Ability to create reports
• Ability to calculate figures and amounts such as percentages/ number comparisons and analysis
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Adaptable to performing under minimal stress when confronted with an emergency or crisis situation
• Ability to manage a team

 Qualifications

• Bachelor’s degree or 5-7 years of payroll processing experience or 5-7 years of payroll processing experience and CPP certification
• Experience with in-house full cycle payroll required
• Multi-State payroll experience required
• High volume payroll processing experience a plus
• 5 years of supervisory experience required
• Experience with UKG Pro Required